eExamine Conceptual can employ any of three distinct approaches to conceptually search a document set.
SCENARIO 1: Legal team is faced with a massive volume of electronic data and has no real idea of what is in it or how it should be organized for review.
In these cases, eExamine Conceptual can scan an entire document set and group the documents into conceptual clusters based on what they are about. Each cluster is automatically named after the key topics, ideas or themes that pertain to the documents in that cluster.
After a preliminary review of each cluster, principal topics of interest can be identified and the contents of entire clusters can be bulk tagged or coded. The key documents in a conceptual cluster can subsequently be used as samples, or 'exemplars', to automatically categorize larger collections of documents into document sets.
SCENARIO 2: Legal team knows what issues they are looking for, or have already identified relevant conceptual clusters.
eExamine Conceptual can compare blocks of relevant text, or entire relevant documents, to all other documents in a database and categorize the documents that contain related concepts, ideas or context. Categorization is extremely powerful - the automated system essentially runs an exhaustive series of concurrent conceptual searches of the data collection.
Conceptual categorization is also ideal for cases where new batches of data will be received after the initial collection has been searched; each of these batches can be easily processed against the originally defined categories.
SCENARIO 3: Legal team needs to search a large database for a specific reference, such as a name or technical term, which all relevant documents must contain.
A keyword search can easily identify all documents that contain a specific word or name. However, most keyword searches also generate a large percentage of non-relevant documents which either use the keyword in the wrong context or employ an alternative meaning for it. As a result, keyword searches can potentially result in thousands of non-relevant documents which must be individually reviewed and eliminated from the search results.
eExamine's Integrated Keyword and Conceptual Search utility allows a user to run keyword and conceptual searches simultaneously. When used in combination, the conceptual search component acts to filter out the documents that use the keyword in a non-relevant fashion, dramatically reducing the number of potentially relevant documents returned.